Ship procurement software,
engine room to supplier.
MarinaVex ship procurement software moves requisitions from the vessel to the supplier and back, with quotation comparison, purchase order approval and delivery updating stock on board, so nothing is ordered twice or lost in email.
Where ship purchasing goes wrong
Requisitions typed into email, quotes compared in spreadsheets and deliveries confirmed by phone make it hard to know what was ordered, what it cost and whether it arrived. Spares get ordered again because nobody could see the stock already on board.
MarinaVex links each requisition to the equipment that needs it and to the stores on board. The office approves against budget, the supplier's quote is compared side by side, and the delivery updates inventory when it is received.
What the procurement and inventory modules do
Requisitions linked to equipment
Raise requisitions by equipment, material group or IMPA code, with priority I–IV and budget head.
Quotation comparison
Compare supplier quotations side by side before choosing.
Purchase order approval
Purchase orders approved by the office, with the history kept on the record.
Delivery and inventory update
Goods received (GRN) update stock on board, with on-hand and reserved quantities, min, max and reorder levels, stock takes, landings and transfers.
What good ship procurement looks like
The procurement and inventory modules are built around a few simple principles:
- Order once: check stock on board before ordering, using min, max and reorder levels.
- Speak the same language: IMPA codes and equipment links so ship, office and supplier mean the same item.
- Approve with context: priority, budget head and quotations visible to the approver.
- Close the loop: delivery recorded against the order and the stock, with no re-keying.
- Keep the history: what was bought, from whom, at what price, for which equipment.
Procurement connects to PMS, so a maintenance job that needs a spare can raise the requisition directly.
Built into MarinaVex,
not bolted on.
Procurement and Inventory sit in the Marine and technical suite with PMS and Defects. Pending requisitions also appear in fleet reports for management.
Works offline at sea
Entries are made on board without a connection and sync to the shore office when the vessel is back online.
Draft, submit, approve
Ship drafts, the office reviews. Records can be approved, reverted for correction or rejected, and the history stays on the record.
Same record, every desk
The Master, the superintendent and management see the same entry, filtered by what each role is allowed to see.
Vex AI inside the screens
Ask Vex where a record is or what is overdue. It answers from your fleet data and names the source.
Questions about procurement.
What is ship procurement software?
Software that manages the purchasing of spares, stores and services for ships: requisitions, quotations, purchase orders, approvals and deliveries, usually linked to the vessel's maintenance system and inventory.
Does MarinaVex support IMPA codes?
Yes. Requisitions can be raised by equipment, material group or IMPA code.
Can the office approve purchase orders?
Yes. Purchase orders go through office approval with priority and budget head visible.
Does delivery update the stock on board?
Yes. Goods received update on-hand inventory, and min, max and reorder levels show what needs ordering.
Can vessels raise requisitions offline?
Yes. Requisitions can be prepared on board without a connection and sync when the vessel reconnects.
See it on your fleet.
A live walkthrough with your kind of vessels. A real person replies, usually within one working day.