Vessel defect management,
open to closed.
MarinaVex tracks every defect and breakdown from the moment it is reported on board to the moment it is closed, linked to the equipment, the maintenance job and the spare parts that fix it.
Where defects get lost
A defect reported in an email, noted in the engine log and copied into a spreadsheet has three owners and no status. By the time a superintendent asks about it, nobody is sure whether the spare was ordered or the repair was done.
In MarinaVex a defect is one record with one number. It belongs to a piece of equipment, moves through clear stages, and carries its history with it, including any deferral and the reason for it.
What the defects module does
Linked to equipment
Each defect sits on the equipment hierarchy used by planned maintenance, so history stays with the machine.
Stage tracking
Reported, under repair, awaiting spares, closed: everyone sees the same status.
Deferral with reason
When a repair has to wait, the deferral is recorded with its reason and approval.
Clear numbering
Defects are numbered per vessel and year, for example DEF-005-2026-14, so they can be referenced anywhere.
What the ISM Code asks for
ISM Code section 10 (Maintenance of the ship and equipment) expects the Company to make sure that:
- Inspections are held at appropriate intervals.
- Any non-conformity is reported, with its possible cause if known.
- Corrective action is taken.
- Records of these activities are maintained.
- Equipment and systems whose sudden failure could create hazardous situations are identified, with measures to promote their reliability.
This is a summary. Refer to the ISM Code text, your class society and flag state for the full requirements.
Built into MarinaVex,
not bolted on.
Defects connect to the rest of the technical suite: the job that repairs it in planned maintenance, the requisition for the spare in procurement, and the finding it answers in inspections.
Works offline at sea
Entries are made on board without a connection and sync to the shore office when the vessel is back online.
Draft, submit, approve
Ship drafts, the office reviews. Records can be approved, reverted for correction or rejected, and the history stays on the record.
Same record, every desk
The Master, the superintendent and management see the same entry, filtered by what each role is allowed to see.
Vex AI inside the screens
Ask Vex where a record is or what is overdue. It answers from your fleet data and names the source.
Common questions.
What is vessel defect management software?
Software that records defects and breakdowns on board, links them to the affected equipment and tracks each one through repair, deferral and closure, visible to both the ship and the office.
Can a defect be linked to a PSC or vetting finding?
Yes. Inspection findings and defects live in the same system, so a finding can be followed through to the repair that closes it.
How are deferrals handled?
A deferral is recorded on the defect with its reason, so the office can review and approve it and the history stays on the record.
Does it work offline?
Yes. Defects can be reported on board without a connection and sync to the office later.
Is defect management part of PMS?
It is a separate module in the Marine and technical suite that shares the equipment hierarchy with planned maintenance. You can use either one on its own.
See it on your fleet.
A live walkthrough with your kind of vessels. A real person replies, usually within one working day.