Modules

Twelve modules. One operating record for the whole vessel.

Each module works on its own and gets stronger when connected. Start with the area that hurts most, then expand at your own pace.

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At a glance

Pick a module to jump to its detail.

Operations & Workflow
PMSOperations

Planned Maintenance

Plan, track and close maintenance with full equipment context

MarinaVex PMS gives technical teams a structured way to manage equipment hierarchy, maintenance schedules, running hour or calendar-based jobs, readings, materials and service history. It helps shore and vessel teams work from the same maintenance picture, reduce missed follow-up and maintain stronger control over planned and overdue work.

  • Equipment hierarchy
  • Due jobs and scheduling
  • Readings and counters
  • Materials and job history
Keeps equipment context, due work, history and follow-up in one workflow instead of splitting them across multiple trackers.

Workflows

  • Maintenance planning
  • Job execution
  • Reading updates
  • History review

Best for

  • Technical superintendents
  • Chief engineers
  • Vessel engineers

Outcomes

  • Reduce overdue and missed maintenance
  • Improve technical planning and follow-up
  • Keep vessel and shore teams aligned on maintenance status
F&CWorkflow

Forms & Checklists

Standardize submissions, inspections and approval workflows

MarinaVex Forms helps organizations replace email, spreadsheets and paper-based submissions with controlled digital workflows. Teams can create structured forms, inspections and checklists with validation, attachments, approvals and audit history so submissions are easier to complete, review and verify.

  • Configurable templates
  • Validation rules
  • Approval workflow
  • Attachments and audit history
Instead of treating forms as standalone documents, the module ties submissions to review flow, evidence and operating history.

Workflows

  • Checklist submission
  • Inspection records
  • Approval routing
  • Evidence capture

Best for

  • Operations teams
  • HSSEQ teams
  • Shore reviewers

Outcomes

  • Standardize operational submissions across the fleet
  • Improve record quality and completeness
  • Speed up review and approval turnaround
PRCOperations

Procurement

Move requisitions from the engine room to the supplier without losing the thread

MarinaVex Procurement connects onboard requisitions, shore approval, supplier quotations, purchase orders and delivery confirmation in one traceable chain. Spares and consumables are requested against the equipment and jobs they belong to, so technical superintendents can see why an item is needed, what it will cost and when it arrives, and budget holders can approve with context rather than guesswork.

  • Requisitions linked to equipment
  • Quotation comparison
  • Purchase order approval
  • Delivery and inventory update
Because requisitions start from the maintenance record, every purchase carries its technical justification and closes the loop back into spares inventory when it lands onboard.

Workflows

  • Onboard requisition
  • Shore review and approval
  • Quotation and PO issue
  • Receipt and stock update

Best for

  • Purchasing teams
  • Technical superintendents
  • Chief engineers

Outcomes

  • Shorter requisition-to-delivery cycles
  • Spend visibility by vessel, equipment and supplier
  • Fewer duplicate or unjustified purchases
Safety
RASafety

Risk Assessment

Capture hazards, controls and accountable action follow-up

MarinaVex Risk Assessment supports safer operational planning by helping teams document hazards, evaluate risk, define control measures and assign mitigation actions. Review history and closure tracking help ensure that risk records are not only created, but actually followed through.

  • Hazard identification
  • Control measures
  • Assigned mitigations
  • Review and closure tracking
The focus is not only on recording risk, but also on making controls, responsibilities and follow-up visible to the right people.

Workflows

  • Risk review
  • Control definition
  • Action assignment
  • Closure follow-up

Best for

  • HSSEQ teams
  • Masters
  • Operational reviewers

Outcomes

  • Make risk controls visible before work starts
  • Improve accountability for mitigation actions
  • Create a stronger safety review trail
DMSafety

Drills Management

Record preparedness, participation and corrective follow-up

MarinaVex Drills helps operators plan scheduled drills, capture attendance, record findings, attach evidence and follow observations through to closure. Instead of keeping drill records in isolated files, teams can maintain one auditable readiness history with clear follow-up.

  • Drill planning
  • Participation records
  • Observations and evidence
  • Corrective action follow-up
Connects drill planning, findings and corrective follow-up so preparedness can be reviewed as an ongoing operational discipline.

Workflows

  • Drill scheduling
  • Crew participation
  • Observation capture
  • Corrective tracking

Best for

  • HSSEQ teams
  • Masters
  • Vessel management

Outcomes

  • Maintain auditable drill readiness records
  • Turn drill findings into tracked improvement actions
  • Improve visibility over safety preparedness
People & Welfare
CRWPeople & Welfare

Crewing

Manage crew records, assignments and readiness visibility

MarinaVex Crewing gives operators a clearer view of crew profiles, assignment history, document readiness and deployment status across the fleet. It helps crewing and management teams work with more current personnel information when planning assignments and reviewing vessel readiness.

  • Crew profiles
  • Assignment tracking
  • Readiness visibility
  • Fleet-wide personnel overview
Keeps assignment context and readiness visibility together instead of maintaining personnel status in separate files and communications.

Workflows

  • Crew record review
  • Assignment planning
  • Readiness verification
  • Fleet-level visibility

Best for

  • Crewing teams
  • Operations teams
  • Management

Outcomes

  • Improve crew deployment planning
  • Reduce fragmented personnel tracking
  • Give shore teams better visibility over crew readiness
RPSLPeople & Welfare

RPSL / Crewing

Run recruitment and placement the way the licence expects it to be run

Built for manning agencies and ship managers operating under a Recruitment and Placement Services Licence, this module manages the candidate pipeline, document and competency verification, medical and training validity, contract issue and the records an RPSL audit asks for. Placements feed directly into the Crewing module, so a seafarer's history is continuous from first application to final sign-off.

  • Candidate pipeline
  • Certificate and medical validity
  • Contract and SEA issue
  • RPSL audit records
Recruitment, placement and onboard crewing share one seafarer record, so licence compliance is a by-product of daily work rather than a separate filing exercise.

Workflows

  • Applicant screening
  • Document verification
  • Placement and contract issue
  • Licence compliance reporting

Best for

  • Manning agencies
  • Crewing managers
  • Compliance officers

Outcomes

  • Faster, cleaner placements
  • No expired certificates at sign-on
  • Audit-ready RPSL records without extra effort
RHRPeople & Welfare

Rest Hours

Monitor compliance, exceptions and fatigue-related exposure

MarinaVex Rest Hours helps vessels record daily rest hour data, identify non-compliance, manage exceptions and present clearer oversight to shore teams. The module supports welfare monitoring and helps organizations review patterns before they become repeated compliance problems.

  • Daily entries
  • Compliance checks
  • Exception handling
  • Crew-level review
Designed to make exceptions and patterns visible early so teams can act before non-compliance becomes routine.

Workflows

  • Daily recording
  • Exception identification
  • Compliance review
  • Shore follow-up

Best for

  • Crewing teams
  • Masters
  • Compliance reviewers

Outcomes

  • Improve monitoring of crew welfare compliance
  • Identify exception patterns earlier
  • Support cleaner shore-side review and follow-up
Compliance, Governance & Analytics
CMPCompliance & Governance

Compliance

Control certificates, inspections, waivers and supporting records

MarinaVex Compliance brings certificate validity, inspection records, waivers, expiry visibility and supporting files into one governed workflow. Instead of tracking compliance exposure across separate files and reminders, teams get one place to monitor critical timelines and supporting evidence.

  • Certificate validity tracking
  • Inspection records
  • Waiver management
  • Supporting files and evidence
Reduces the usual split between expiry tracking, inspection records and evidence storage by bringing them into one operational view.

Workflows

  • Validity monitoring
  • Inspection follow-up
  • Waiver handling
  • Document evidence review

Best for

  • Compliance teams
  • HSSEQ teams
  • Fleet management

Outcomes

  • Improve audit and inspection readiness
  • Reduce risk of missed compliance deadlines
  • Keep compliance evidence organized and accessible
DOCCompliance & Governance

Documentation

Maintain controlled documents and current operational references

MarinaVex Documentation helps organizations manage manuals, procedures, circulars and controlled records with better visibility over revisions, current versions and access. It reduces confusion around outdated copies and supports a more reliable document control process.

  • Controlled documents
  • Revision history
  • Version visibility
  • Linked supporting records
Controlled access to current references with better clarity over revisions and supporting records.

Workflows

  • Document control
  • Revision tracking
  • Reference access
  • Supporting record linkage

Best for

  • Compliance teams
  • Shore staff
  • Vessel users

Outcomes

  • Strengthen document control discipline
  • Reduce confusion around current versus outdated versions
  • Support inspections, audits and internal reviews
RPTAnalytics

Reports & Dashboards

Turn operational activity into management visibility

MarinaVex Reports & Dashboards gives shore management and leadership a clearer view of fleet performance through KPIs, overdue trends, operational summaries and drill-down reporting. It helps teams move from static reporting to current visibility that supports faster operational decisions.

  • Fleet KPIs
  • Trend visibility
  • Drill-down reporting
  • Management summaries
Turns operational records into usable management insight rather than producing reports that are static and hard to act on.

Workflows

  • Dashboard review
  • Trend analysis
  • Operational reporting
  • Management follow-up

Best for

  • Fleet managers
  • Superintendents
  • Leadership teams

Outcomes

  • Support faster and better-informed decisions
  • Highlight overdue work and operational exposure
  • Improve management visibility across the fleet
DDSLifecycle Planning

Dry Dock & Surveys

Plan major technical milestones with clearer execution tracking

MarinaVex Dry Dock & Surveys helps technical teams plan survey readiness, dock preparation, milestone tracking and post-event closeout through one structured process. It gives management better visibility over long-cycle technical activities that are often difficult to monitor through fragmented trackers.

  • Milestone planning
  • Survey readiness
  • Execution tracking
  • Post-event closeout
Manages long-duration preparation and follow-up in one structured process instead of scattered milestone trackers.

Workflows

  • Dock planning
  • Survey preparation
  • Milestone review
  • Post-event closure

Best for

  • Technical management
  • Superintendents
  • Project coordinators

Outcomes

  • Improve preparation for major technical events
  • Track long-cycle activities with better visibility
  • Support stronger planning and review by technical management